Project Administrator Job Description

Key Responsibilities of Project Administrator:

  • Schedule routine meetings and record decisions (e.g., next steps, assigned tasks etc.)
  • Break complex projects into simpler tasks and set goals and timeframes
  • Create and update workflows

Job Brief

We are hiring a Project Administrator for joining our team and coordinating the project activities of our company including small simpler activities as well as larger plans.

What does a Project Administrator do?

A Project Administrator manages schedules, arranges assignments, prepares action plans, analyzes risks/opportunities, gathers necessary resources and communicates progress to team members. The ultimate goal is ensuring the projects of a company are completed within the restraints of time, quality, and budget.

In order to succeed in this role, you must have excellent collaboration and communication skills needed to work with a team of Project Coordinators and Project Managers.

So, if you like to work in a fast-paced environment and qualify our requirements, we would like to hear from you.


  • Scheduling routine meetings and recording decisions (e.g., next steps, assigned tasks etc.)
  • Breaking complex projects into simpler tasks and setting goals and timeframes
  • Creating and updating workflows
  • Measuring and reporting on the project performance
  • Acting as the contact point for all project participants
  • Monitoring progress of the project and also addressing potential issues
  • Coordinating quality controls for ensuring the deliverables meet client demands
  • Retrieving necessary information such as related case studies and client/user requirements
  • Tracking expenses and predicting future costs
  • Conducting risk analyses
  • Preparing and providing documentation to key stakeholders and internal teams
  • Ordering resources (e.g., software and equipment)


  • Additional certification (e.g., PMP/PRINCE2) is a plus
  • Prior experience as a Project Coordinator, Project Administrator or a similar role
  • Experience with project management software such as Trello and MS Project
  • Experience with technical documentation, flowcharts, and schedules
  • Ability to work in a fast-paced team environment
  • Strong multitasking skills with the ability to prioritize tasks
  • Problem-solving skills with a keen eye for details
  • Exceptional time-management and organizational skills
  • Strong verbal as well as written communication skills

Frequently asked questions

What skills does a Project Administrator need?

A Project manager needs to be highly organised and be able to multitask well. Other key skills would include – highly analytical, excellent communication, adept with project management software and tools, a high level of accuracy and attention to detail.

What certifications are recommended for a Project Administrator?

Certifications such as PMP (Project Management Professional), Certified Associate in Project Management (CAPM), PRINCE 2 are beneficial for Project Administrators.

Learn more about the types of questions typically asked in Project Administrator/Manager interviews.

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